Privacy policy

Before using our sites, please read this privacy policy carefully.

Privacy Policy
Effective Date: 28 May 2025

1. Introduction

Pearson College UWC (“we,” “our,” or “the College”) respects your privacy and is committed to protecting the personal information of visitors to our website (https://www.pearsoncollege.ca/). This Privacy Policy explains how we collect, use, disclose, and protect your information in accordance with applicable privacy laws, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA/CPRA), and the California Online Privacy Protection Act (CalOPPA).

2. Information We Collect

We collect the following categories of personal information:

  • Identifiers: Name, email address, mailing address, phone number, and country.
  • Internet or Network Activity: IP address, browser type, device type, pages visited, and interactions via cookies, Google Analytics, and Facebook Pixel.
  • Donation & Payment Information: When users donate or pay tuition/event fees, transaction data is processed via secure third-party services (Blackbaud and iATS Payments).
  • User-Provided Content: Information you voluntarily submit via contact forms or newsletter sign-up (Cyberimpact).

We do not knowingly collect data from users under the age of 13 without appropriate consent (see Section 7).

3. How We Use Your Information

We use your information to:

  • Process donations and payments
  • Communicate with you about events, programs, and alumni updates
  • Send newsletters (with your consent)
  • Improve website experience via analytics
  • Respond to inquiries submitted through forms
  • Comply with legal and regulatory obligations
  • We do not sell your personal data.

4. Legal Bases for Processing (GDPR)

If you are located in the European Economic Area (EEA), we process your personal data under one or more of the following lawful bases:

  • Your consent (e.g., for newsletters)
  • Performance of a contract (e.g., event registration)
  • Compliance with legal obligations
  • Our legitimate interest (e.g., donor relations, school communication)

5. Disclosure of Personal Information

We share personal information only when necessary, including with:

  • Payment processors (Blackbaud, iATS Payments)
  • Email marketing platform (Cyberimpact)
  • Analytics and tracking providers (Google Analytics, Facebook Pixel)
  • Government or legal authorities when required by law

All service providers are contractually obligated to handle your data securely and only for the purposes specified.

6. Cookies and Tracking Technologies

We use cookies and similar technologies (such as tracking pixels and web beacons) to enhance your experience on our website, analyze traffic, deliver personalized content, and support embedded media.

These technologies may be used for the following purposes:

  • Ensuring website functionality

  • Tracking site performance and usage (e.g., Google Analytics)

  • Supporting marketing and retargeting (e.g., Facebook Pixel)

  • Enabling media (e.g., YouTube embeds, Google Fonts)

Consent Management via Real Cookie Banner

To manage the cookies and similar technologies used and the related consents, we use the consent tool Real Cookie Banner. This tool enables users to select and modify their cookie preferences in compliance with GDPR and other privacy laws.

Details on how Real Cookie Banner works can be found at:
👉 https://devowl.io/rcb/data-processing/

The legal basis for the processing of personal data in this context is:

  • Art. 6 (1) (c) GDPR – to fulfill our legal obligation for consent management

  • Art. 6 (1) (f) GDPR – our legitimate interest in managing cookie usage and user consent

The provision of personal data in this context is neither contractually required nor necessary for the conclusion of a contract. You are not obliged to provide this data. However, if you choose not to provide it, we may be unable to store or manage your cookie preferences properly.

Users may withdraw or change their consent preferences at any time through the cookie settings panel accessible from our website footer.

7. Children’s Privacy

Pearson College UWC does not knowingly collect personal information from children under 13 (or under 16 in some jurisdictions) without verified parental consent.

If we learn that we have collected personal data from a minor without appropriate consent, we will take steps to delete that information. For concerns, please contact: hr@pearsoncollege.ca

8. Your Rights

Depending on your location, you may have the following rights:

  • Under GDPR (EU/EEA residents):
    Right to access your data
  • Right to correct inaccurate data
  • Right to request deletion (“right to be forgotten”)
  • Right to restrict or object to processing
  • Right to data portability
  • Right to withdraw consent at any time
  • Under CCPA/CPRA (California residents):
    Right to know what personal data we collect, use, and disclose
  • Right to request deletion
  • Right to correct inaccurate data
  • Right to opt out of sale or sharing (we do not sell your data)
  • Right to non-discrimination for exercising your rights

To make a request, contact hr@pearsoncollege.ca.

9. Data Retention

We retain your information only as long as necessary for the purposes outlined in this policy, unless a longer retention period is required or permitted by law.

10. Security Measures

We implement reasonable administrative, technical, and physical safeguards to protect your personal data, including:

  • SSL encryption
  • Secure servers
  • Access limitations for staff
  • Third-party vendor security agreements

11. International Data Transfers

Data collected may be transferred to or stored in Canada or the United States, where data protection laws may differ from your home country. We ensure appropriate safeguards are in place when transferring data internationally, including Standard Contractual Clauses where applicable.

12. Changes to this Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised effective date. Your continued use of our website constitutes acceptance of any updates.

13. Contact Information

For questions or to exercise your privacy rights, contact:

Pearson College UWC
Phone: 250-391-4211
Email: info@pearsoncollege.ca
Address: 650 Pearson College Drive, Victoria, BC Canada, V9C 4H7
Website: https://www.pearsoncollege.ca

Privacy Officer
Email: hr@pearsoncollege.ca